Executive Services Administrator

Apex Core Solutions

San Diego, California

Description

We are seeking a highly organized and reliable professional to provide executive-level administrative support. This role is essential in managing schedules, coordinating communications, and ensuring smooth daily operations in a fast-paced environment.

Duties

The successful candidate will be responsible for a wide range of executive and administrative support functions, including but not limited to:

Manage and maintain executive calendars, ensuring meetings, deadlines, and priorities are organized and prepared in advance.

Coordinate meetings, site visits, and client communications, including scheduling and follow-ups.

Track expenses, receipts, purchase orders, and administrative records accurately.

Maintain digital filing systems and assist in improving internal administrative and project management processes.

Qualifications

The ideal candidate will possess the following skills, experience, and attributes:

Minimum of 2 years of experience providing executive-level administrative support

4+ years of experience in an administrative, office coordination, or executive support role

Excellent verbal and written communication skills

Strong organizational abilities with exceptional attention to detail

Experience scheduling, coordinating, and communicating with multiple stakeholders

Additional Info

This full-time role offers an excellent opportunity to join a growing and forward-thinking organization. We operate in a fast-paced environment and value adaptability, collaboration, and continuous improvement to support both our team members and clients. Compensation is competitive and based on experience, with the potential for performance-based bonuses. This position may be structured as an in-office role, with the possibility of a hybrid work arrangement depending on operational needs and candidate suitability.

Education

High school diploma or equivalent is required

Post-secondary education, such as a bachelor’s degree, administrative diploma, or relevant certification, is considered an asset

Formal training in administrative, business, or office management is preferred

Strong foundational management and organizational skills are essential

Benefits

We offer a comprehensive benefits package designed to support our team’s well-being, financial security, and work–life balance, including:

Extended health coverage

Dental and vision care

Short- and long-term disability coverage

Life insurance

Paid time off and holidays

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